How To Manage Your Company’s Office Equipment


When your company has valuable office equipment (be that financial value or simply its utility within your working systems and processes), it’s important to manage that equipment with care. After all, these are crucial pieces of your workplace. Whether you work with cameras, computers, or the technology in between, a good equipment manager must have full control of all inventorial equipment and be ready to manage its maintenance, scheduling, booking, and more. Fortunately, you can do just that by following three crucial steps to better manage inventorial equipment.

Find the right tools.

To start off your equipment management system, you want to consider the inventorial equipment at hand and the equipment management program that best fits your needs. Naturally, there are quite a few features you might want to utilize. Consider which of the following criteria is most important to you as an equipment manager. Do you want a system that can manage when your team members checkout equipment? Do you need a mobile solution for asset management and tracking? What about equipment maintenance and reports? Spend some real time studying the acquisition cost, pros and cons, and other details that could manage these transfers of equipment and equipment utilization. Ideally, you and your team members will have easy access to both large and small equipment throughout its normal useful life.

Start off strong.

Once you’ve found an equipment management system that suits your workplace, your equipment, and your preferences as an equipment manager, you must set yourself up for success going forward. For instance, it’s important to take a thorough inventory of all the large and small equipment your company has at hand. Perhaps someone within your company saw a glowing Swiftlane review and invested in the smart access technology. Between touchless face recognition access, reliable mobile unlock, multi-tenant video intercom, key cards, COVID-19 safety tools, and more, you will want to be sure that any and all integrations are accounted for. Confer with your team members, property manager, or others with vested interests to determine every piece of equipment that needs to be included in your management and tracking. Then, ensure that every one of these pieces of inventorial equipment is accounted for in your equipment management system.

Create & maintain systems.

As an equipment or property manager in charge of maintaining the office’s equipment inventory, you must begin with your chosen software or other tools. Then, you’ll need to begin your inventory with a thorough account of what inventorial equipment you have or need to acquire. From here, though, it’s crucial for you to develop systems that work for you. Determine just how often you’ll update your inventory, perform maintenance and repairs, or otherwise work through the process. Naturally, this may differ depending on particular types of office supplies. Your copier will need different maintenance and a different repair schedule than your small equipment and supplies, such as your pens, paper, and file folders. Take some time to consider every amenity and determine a logical system for all your essentials. You might find you have to tweak certain elements of your system but, once you’ve established one that’s both functional and effective, it’s critical that you stick with it from that point forward.

As the office equipment manager, be that in a formal position or one of many job duties, there are many factors that play a role in your efforts. However, you can absolutely thrive by doing just three steps: finding the best program, giving yourself a good starting point, and creating efficient systems that you then maintain over time. From there, you’ll be set up for success in managing all sorts of office equipment.


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